Black Box Collab Inc.
Data Privacy Policy, Terms and Conditions, and Consent Form

Black Box Collab Inc. ("BBX," "we," "us," or "our") values your privacy and is committed to protecting the personal data entrusted to us. We collect, process, and store personal data only for legitimate business purposes, in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and its Implementing Rules and Regulations. We fully cooperate with the National Privacy Commission (NPC) to uphold your rights as a data subject.

1. Definition of Personal Data

In this document, the terms "personal data" and "information" are used interchangeably. "Personal data" includes personal information, sensitive personal information, and privileged information, which may be used to identify you as an individual. This includes but is not limited to: name, contact details, identification numbers, employment information, financial data, biometric data, and any other information that can directly or indirectly identify a natural person.

2. Data Protection

We implement reasonable and appropriate organizational, physical, and technical security measures to protect your personal data against loss, unauthorized access, misuse, modification, or disclosure. Access to personal data is restricted only to authorized personnel who have a legitimate business need to process it. Our security measures include:

• Encryption of sensitive data in transit and at rest
• Regular security audits and vulnerability assessments
• Access control systems and authentication protocols
• Staff training on data protection and security best practices
• Incident response and breach notification procedures

3. Processing of Personal Data

A. Access to Information

Your personal data shall be accessed and used only by Black Box Collab Inc., its management, and authorized personnel who have a legitimate interest in fulfilling their duties and obligations. We may use and share your data as permitted or required by law to pursue the company's legitimate business interests as a creative and advertising agency, including but not limited to:

• Client relationship management and project delivery
• Employee management and human resources administration
• Vendor and supplier coordination
• Legal compliance and regulatory reporting
• Business development and marketing activities

B. Sharing of Information

Personal data may be shared or disclosed only as necessary for the execution of Black Box Collab's internal and external projects. Any sharing with third parties will be covered by data sharing or processing agreements to ensure that your data remains protected and used solely for legitimate and authorized purposes. We may share your data with:

• Service providers and subcontractors performing services on our behalf
• Professional advisors (lawyers, accountants, auditors)
• Regulatory authorities and government agencies as required by law
• Client organizations for project collaboration purposes
• Cloud service providers and technology partners under strict confidentiality agreements

We will not sell, rent, or trade your personal data to third parties for their marketing purposes without your explicit consent.

4. Retention and Disposal

Your personal data will be retained only for as long as necessary to fulfill the declared purposes or as required by law. Retention periods vary depending on the type of data and applicable legal requirements, typically ranging from three (3) to ten (10) years following the conclusion of business relationships or contractual obligations.

After the applicable retention period, data will be securely disposed of or anonymized in accordance with Black Box Collab's data retention and disposal policies. Disposal methods include secure deletion, physical destruction, or irreversible anonymization to prevent reconstruction or identification.

5. Data Subject Rights

In accordance with the Data Privacy Act of 2012, you have the following rights:

• Right to be Informed – You have the right to know how your data is being collected, processed, and shared
• Right to Access – You may request copies of your personal data held by BBX
• Right to Object – You may object to the processing of your data under certain circumstances
• Right to Erasure or Blocking – You may request deletion or restriction of your data when legally permissible
• Right to Rectification – You may request correction of inaccurate or incomplete data
• Right to Data Portability – You may request transfer of your data in a structured, commonly used format
• Right to Damages – You may seek compensation for damages arising from violations of your privacy rights
• Right to File a Complaint – You may lodge complaints with our Data Protection Officer or the National Privacy Commission

To exercise any of these rights or for any privacy-related concerns, you may contact our Data Protection Officer (DPO) at:
📧 privacy@bbxcollab.com

We will respond to your request within fifteen (15) calendar days or as otherwise prescribed by law.

6. Website Terms and Conditions

A. Acceptance of Terms

By accessing, browsing, or using the Black Box Collab Inc. website (the "Website"), you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions and our Data Privacy Policy. Your continued use of the Website constitutes your acceptance of any modifications to these terms.
If you do not agree to these Terms and Conditions, you must immediately discontinue use of the Website.

B. Lawful Use Only

You agree to use the Website only for lawful purposes and in compliance with all applicable local, national, and international laws and regulations. You expressly agree NOT to use the Website:

• For any unlawful, fraudulent, or malicious purpose in any jurisdiction
• To engage in, promote, or facilitate any illegal activity, including but not limited to fraud, money laundering, terrorism, human trafficking, or distribution of illegal substances
• To transmit or distribute harmful, threatening, abusive, defamatory, obscene, or otherwise objectionable content
• To violate intellectual property rights, privacy rights, or any other rights of BBX or third parties
• To introduce viruses, malware, or any other harmful code
• To attempt unauthorized access to our systems, networks, or data
• To impersonate any person or entity or misrepresent your affiliation with any organization
• To harvest or collect information about other users without their consent

C. User Responsibilities

You are responsible for:

• Maintaining the confidentiality of any login credentials or account information
• All activities conducted through your account or using your credentials
• Ensuring that all information you provide is accurate, current, and complete
• Complying with all applicable export control and sanctions regulations

D. Intellectual Property

All content on the Website, including but not limited to text, graphics, logos, images, videos, software, and design elements, is the property of Black Box Collab Inc. or its licensors and is protected by Philippine and international copyright, trademark, and other intellectual property laws.

You may not reproduce, distribute, modify, create derivative works from, publicly display, or commercially exploit any content from the Website without our express written permission.

E. Disclaimer of Warranties

The Website and its content are provided "AS IS" and "AS AVAILABLE" without warranties of any kind, either express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement.

BBX does not warrant that:

• The Website will be uninterrupted, secure, or error-free
• The information provided is accurate, complete, or current
• Any defects will be corrected
• The Website or servers are free from viruses or harmful components

F. Limitation of Liability

To the maximum extent permitted by law, Black Box Collab Inc., its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from or related to your use of or inability to use the Website, including but not limited to loss of data, loss of profits, or business interruption.

G. Indemnification

You agree to indemnify, defend, and hold harmless Black Box Collab Inc. and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including reasonable legal fees) arising from:

• Your use or misuse of the Website
• Your violation of these Terms and Conditions
• Your violation of any applicable laws or regulations
• Your violation of any third-party rights

H. Prohibited Jurisdictions

If the use of this Website or any of its features is prohibited or restricted in your jurisdiction, you are responsible for compliance with such restrictions and must not access or use the Website in violation of applicable law.

I. Modifications

BBX reserves the right to modify, suspend, or discontinue the Website or these Terms and Conditions at any time without prior notice. Your continued use of the Website following any changes constitutes acceptance of those changes.

J. Governing Law and Jurisdiction

These Terms and Conditions shall be governed by and construed in accordance with the laws of the Republic of the Philippines. Any disputes arising from or relating to these terms or your use of the Website shall be subject to the exclusive jurisdiction of the courts of Makati City, Philippines.

K. Severability

If any provision of these Terms and Conditions is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

L. Contact Information

For questions regarding these Terms and Conditions, please contact us at:
📧 legal@bbxcollab.com

7. Cookies and Tracking Technologies

Our Website may use cookies, web beacons, and similar tracking technologies to enhance user experience, analyze usage patterns, and deliver personalized content. You may configure your browser to refuse cookies, though this may limit certain functionalities of the Website.

For detailed information about our use of cookies, please refer to our Cookie Policy available on the Website.

8. International Data Transfers

Your personal data may be transferred to and processed in countries outside the Philippines, including but not limited to Singapore and Luxembourg, where BBX maintains offices. We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place to protect your data.

9. Children's Privacy

The Website is not intended for use by individuals under the age of eighteen (18). We do not knowingly collect personal data from minors. If we become aware that we have inadvertently collected data from a minor, we will take steps to delete such information promptly.

10. Updates to This Policy

This Data Privacy Policy and Terms and Conditions may be updated periodically to reflect changes in our practices, legal requirements, or business operations. We will post the updated version on our Website with the effective date. Your continued use of the Website after such changes constitutes acceptance of the updated terms.

Last Updated: April 2026